Getting Started
Everything you need to know to start using PrivateTranscribe.
System Requirements
Minimum
- OS: Windows 10 (64-bit) or later
- RAM: 4 GB
- Storage: 500 MB (+ model files)
- CPU: Any modern x64 processor
Recommended
- OS: Windows 11
- RAM: 8 GB+
- GPU: NVIDIA with CUDA (optional, faster)
- CPU: 4+ cores for large models
Quick Start
Download & install
Download the installer from the homepage and run it. Windows SmartScreen may show a warning — click "More info" → "Run anyway". This is normal for new software without an EV certificate.
Pick a model
On first launch, PrivateTranscribe recommends a Whisper model based on your hardware. Start with the recommended one — you can always switch later in Settings → Models.
Set your hotkey
The default hotkey is the backtick key (`) on Windows/Linux, or the Globe/Fn key on macOS. Customize it in Settings → General. Press the hotkey to start recording, press again (or release) to stop and transcribe.
Start dictating
Click into any text field, press your hotkey, speak, and your transcription auto-pastes. That's it — your voice never leaves your machine.
Whisper Models
All models run 100% locally. Larger models are more accurate but need more RAM and processing time.
💡 Tip: If you have an NVIDIA GPU with CUDA, even large models run fast. PrivateTranscribe auto-detects your hardware and recommends the best option.
Key Features
Global Hotkey
Works in any app — browsers, IDEs, chat apps, documents. Press your hotkey to record, press again to transcribe and auto-paste.
Custom Dictionary
Add technical terms, names, and jargon that Whisper might not know. Your dictionary entries are used as hints during transcription.
99 Languages + Translation
Speak in your language and get text in your language. Or enable "Translate to English" to speak in any supported language and get English output.
Transcription History
Every transcription is saved locally with timestamps. Search, copy, or export your history. Track your usage streaks on the dashboard.
Frequently Asked Questions
Troubleshooting
No window appears after launch
Check the system tray (click the ^ caret near the clock). PrivateTranscribe minimizes to tray by default.
No transcription output
Make sure your microphone is selected in Settings → General and that Windows microphone permissions are enabled (Settings → Privacy → Microphone).
Hotkey doesn't work in some apps
Some apps intercept global hotkeys. Try changing your hotkey in Settings → General to avoid conflicts.
Need more help?
Email support@privatetranscribe.com with your system info (Settings → Developer → Copy System Info) and we'll help you out.
Ready to start?
Download PrivateTranscribe